Software for ABA practices

Check every note against your payer and practice rules, with clear flags your team fixes before it’s signed.

Therapists write in a few simple steps. Your BCBA still reviews and approves every note, and owners see where each one stands.

Request a demo See how it works

State rule packs for every state are being built. Tell us your state and payers. We’ll reply by email.

Works alongside Rethink and CentralReach. Direct connections coming soon

  • Designed for HIPAA workflows
  • Every rule cites its policy section
  • Locked notes keep every version

Sample data. Passing Tally’s checks is not a payer audit result.

Watch

See Tally in 30 seconds

Pick your role and press play.

Product walkthrough — preview of the app. Sample data, not real clients or customers.

For therapists (RBTs): finish your note in 2 minutes

  1. Open today’s session. The details fill in for you.
  2. Add your data and write two sentences.
  3. Tally flags what’s missing, like a caregiver signature or units that don’t match the time.
  4. One tap fixes each one.
  5. All clear. Sign unlocks.

About 30 seconds · captions on screen · no sound

1

Step by step

Each note is a short guided flow. No blank pages, no guessing what the payer wants.

2

Checked as you type

Missing pieces show up in plain English, with the rule they come from.

3

Nobody chases anybody

Reminders go out on their own, and late notes move up the chain.

How it works

Write. Check. Review. That’s it.

Three steps, the same every time, for every person in your practice.

  1. Step 1

    Write the note

    Right after the session, the therapist opens it on their phone and follows the steps for that service code: goals and data, behaviors, summary.

  2. Step 2

    Tally checks it

    Every note is checked against your payer rules and the practice rules you control. Flags are in plain English, and the note can’t be signed until they’re fixed.

  3. Step 3

    The BCBA reviews

    The supervisor reads the note and uses their own clinical judgment: approve it, or send it back with a comment. The owner sees where every note stands.

See it for your role

Here’s exactly what you’ll see.

Everyone gets their own login and only sees what they need. Pick your role.

Owner & admin

See every note, every day.

Know where every note stands without asking anyone. Spot late notes, see who needs help, and keep documentation organized for review any day of the year.

  • Note status for the whole practice at a glance
  • Late notes, by therapist and supervisor
  • Note status: what passed Tally’s checks, what’s signed, what’s left
  • Add staff and set each person’s role
  • Set your note deadline and escalation
30-second tour: Owner & adminProduct walkthrough, about 30 seconds.

Screens show sample data.

Reminders & escalation

Late notes chase themselves.

You set the deadline. Tally does the follow-up, politely and on time, so no one has to play note police.

  • Therapists get a nudge the moment a session ends
  • A 30-minute note deadline, or whatever your practice sets
  • Client and caregiver appointment remindersComing soon
  1. Session ends

    “Your note for Jordan M. is ready to write.”

    0 min
  2. Reminder to the therapist

    A friendly nudge before the deadline.

    20 min
  3. Supervisor is notified

    The note is late, so the BCBA knows.

    30 min
  4. Owner is notified

    Still not done, so it reaches the owner.

    Your rule

Rule packs

Written from the manual, not from memory.

Each pack is built from the payer’s policy manual and versioned, and every check shows the section it comes from. Every note records the pack version it was checked against. Checks help your team catch issues; they don’t replace your BCBA’s review or a payer’s decision.

  • Service code vs. credential level, modifiers, daily unit caps
  • Authorization dates and units remaining
  • Required note elements for each code
  • Copied, pre-written or vague documentation
  • Deadlines with your holidays counted
Rule packStatus
State Medicaid · every stateBeing built · tell us yours
Commercial payersOn request
Your practice rulesYou set them

Security & privacy

The right people see the right things.

Designed for HIPAA workflows. Here is exactly what is true today.

Separated by login and role

Each practice’s data is kept separate. Owner/admin, BCBA and RBT/therapist each get their own login, and people only see their own practice’s clients and notes.

Locked notes keep versions

Signed notes are locked. Corrections become a new version, and the original stays.

BAA before real client data

A BAA and full security details are available on request before any real client data is used. Email [email protected].

No patient information here

Please don’t put client or patient information in a demo request, an email to us, or Ask Tally.

Help when you need it

Stuck? The answer is one tap away.

Coming soon

Ask Tally

A help assistant that answers “how do I…?” questions, right inside the app, from the Tally manual.

Watch now

30-second video tours

Short walkthroughs for each role: owner, BCBA and RBT. No fluff, just the clicks. Watch them.

Coming soon

A plain-English manual

Every screen and every rule explained, written for therapists, not for engineers.

Pricing

Simple pricing. Pick the plan that fits your team.

7-day free trial. Card required. Plans renew automatically; cancel anytime before your next billing date.
Every plan: no setup fees · owner & admin logins free · save 10% when you pay yearly.

Starter

For new and small practices

$149/month

or $134/month billed yearly (save 10%)

Up to 5 staff · up to 15 active clients

Request a demo
  • Session notes checked against payer rules and locked until they pass
  • BCBA review & approval
  • Separate logins for owner, BCBA and RBT
  • 30-minute note reminders with escalation
  • Owner dashboard
  • 30-second video walkthroughs
  • User manualComing soon
  • Ask Tally AI help chatComing soon

Growth

For growing practices

$449/month

or $404/month billed yearly (save 10%)

Up to 20 staff · up to 60 active clients

Request a demo
  • Everything in Starter, plus:
  • Client & caregiver appointment remindersComing soon
  • Compliance reports: late notes, failed checks, review times
  • Your practice’s own rules and deadlines
  • Priority support

Practice

For established, multi-BCBA practices

$999/month

or $899/month billed yearly (save 10%)

Up to 50 staff · up to 150 active clients

Request a demo
  • Everything in Growth, plus:
  • Multiple locations & teamsComing soon
  • Audit packet export for payer reviewsComing soon
  • Guided onboarding & data move
  • Dedicated support contact

Need a little more room? Add staff for $45/mo or clients for $15/mo, or move up a plan.

Enterprise: More than 50 staff or several locations? Contact us for custom pricing.

FAQ

Questions, answered.

Something else? Email [email protected] or tap Ask Tally.

What is Tally ABA?

Tally is software for ABA practices that helps your team catch session-note issues before signing. Therapists follow a short step-by-step flow, every note is checked against your payer and practice rules, BCBAs review and approve, and owners see where every note stands. Passing Tally’s checks isn’t a payer audit result; it helps your team fix issues early.

How long does it take a therapist to learn?

Most of it is obvious the first time: open today’s session, answer the steps, fix anything Tally flags, submit. Short video tours for each role are at the top of this page. A plain-English user manual is coming soon.

What does “checked against payer rules” mean?

Tally turns the requirements in your payer’s policy manual, plus the practice rules you control, into checks: required note elements, service code and credential, authorization units, vague or copied wording and more. Each check shows the section it comes from, and a note can’t be signed until its flags are fixed. It’s a tool for catching issues early, not a guarantee of any payer’s audit outcome.

Which states and payers do you support?

State rule packs for every state are being built. Tell us your state and payers at [email protected] and we’ll tell you where yours stands. You can also set your practice’s own rules.

Who can see our data?

Each person gets their own login with a role: owner/admin, BCBA, or RBT/therapist. People only see their own practice’s data, and each role only sees what it needs. A BAA and full security details are available on request before any real client data is used.

What happens when a note is late?

The therapist gets a reminder after the session ends, with a 30-minute deadline you can set. If the note still isn’t done, it goes to the supervisor, then to the owner.

Can I change a note after it’s signed?

Signed notes are locked. Corrections become a new version and the original stays, so you always have the full version history.

Will this mean double entry?

Today, Tally is where your staff write and check the session note. It works alongside Rethink, CentralReach and the scheduling and billing system you already use, and doesn’t replace them. Direct connections are coming soon; nothing syncs automatically yet.

What if a check is wrong?

Your BCBA reviews every flag and makes the clinical call; Tally never decides for them. Practice rules are rules you control, so your practice can adjust them, and if a payer rule looks wrong, tell us at [email protected] and we’ll review it.

Is there a free trial?

Yes: every plan starts with a 7-day free trial. A card is required, plans renew automatically, and you can cancel anytime before your next billing date. No setup fees.

How do I get started?

Request a demo by emailing [email protected] with your state, practice size and the system you use (please no client or patient information). We’ll reply by email and walk you through it.

Catch note issues while the session is fresh.

Tell us your state, your payers and the system you use. We’ll reply by email.

Request a demo [email protected]